Registrar with a focus on information management

We are looking for a registrar who wants to contribute to a legally secure and modern working method throughout Hjo Municipality. With us, you will have a central role in the work with e-archives, the principle of public access, and good information management – close to the municipality's municipal secretary and other colleagues in the office. In the dynamic environment of the office, we work closely with the municipal management and offer a safe, developing workplace where service, quality, and engagement are in focus. Here you will have varied tasks, good opportunities to grow in your professional role, and you will become part of an engaged workgroup with a high ceiling.

About the role

As a registrar, you will be responsible for the municipality's registration and diary management. You will handle incoming mail and emails, expeditions, and announcements, as well as follow up on cases. You will provide access to public documents, make confidentiality assessments, and work with archive issues. You are a stable and service-oriented person who has a central role in the office and works on-site in the city hall.

Your role includes system management of the document and case management system Ciceron. You will support the operations in diary management, information structure, and document management plans. You will become an important part of the municipality's digital development by coordinating the implementation of e-archives, and you will take on the role of delivery coordinator.

You will also perform ongoing administration such as fees and registers. Before general elections, you will play a key role in planning, staffing, training, and liaising with the county administrative board and the Election Authority.

As part of the role, you will also work with communication support. In collaboration with our communication strategist, you will contribute with texts, web administration, internal communication, and simpler content production for the municipality's various operations.

Qualifications

We are looking for someone who has:

• relevant university education, e.g., public administration or archive and information science
• good knowledge of legislation regarding public documents
• experience in diary management, registration, and preferably document and case management systems, especially Ciceron
• very good ability to express yourself in Swedish, both orally and in writing
• strong understanding of information management, information security, and digital working methods.

Meritorious: experience in politically governed organizations, experience with e-archives, system management, or election administration.

Personal qualities

To thrive in this role, you need to be quality-conscious, solution-oriented, and confident in your role as a public servant. You are flexible and appreciate switching between many different types of tasks. You handle various types of information with stability and judgment. At the same time, you are service-oriented and communicative, with the ability to support both operations and the political organization.

You will be a first point of contact into our operations and Hjo Municipality. A prerequisite for thriving here is that you, together with us, want to create good meetings in accordance with Hjo Municipality's values. You can read more about our benefits and us as an employer at hjo.se (https://hjo.se/naringsliv_och_arbete/jobba-i-hjo-kommun/formaner/).

Welcome to Hjo Municipality – the small municipality with a big heart!

Application

To ensure your application is considered valid, we ask you to submit it via Visma Recruit by clicking on the link. We do this to ensure the quality of the recruitment process and request that applications be submitted in no other way. *If you have a protected identity, please read more about how to apply at Hjo.se (https://hjo.se/naringsliv_och_arbete/jobba-i-hjo-kommun/lediga-jobb/soka-jobb-med-skyddad-identitet/).

Selection may take place on an ongoing basis.

We conduct personality tests via Jobmatch in this recruitment and reference checks via Refapp. The position is subject to security clearance requirements according to the Security Protection Act (2018:585). Security clearance for the position includes a security interview and background check with the security police for the final candidate.

We welcome questions from candidates but request no contact regarding marketing or recruitment assistance in connection with this advertisement.

Move to Hjo – a small town with big opportunities!

Is this your dream job – or perhaps the way home? Whether you are seeking new challenges or longing for a calmer everyday life close to nature and water, Hjo may be the place for you.

If you get a position with us, we will gladly help you settle in – Here you will have the opportunity to combine career with quality of life.

Would you like to know more about what it's like to live and work here? Read more at Hjo.se (https://hjo.se/bostad--miljo/flytta-till-hjo/), and discover what is happening in Hjo via Visit Hjo - Tourist Information (https://www.vastsverige.com/hjo/?_gl=1*gmpv75*_up*MQ..*_ga*MTkxNzU3Njk2Mi4xNzQ5NzI3NzI1*_ga_BNNDT5ZD9K*czE3NDk3Mjc3MjQkbzEkZzEkdDE3NDk3Mjc3NTAkajM0JGwwJGgw*_ga_K841PH0HXR*czE3NDk3Mjc3MjUkbzEkZzEkdDE3NDk3Mjc3NTAkajM1JGwwJGgw&u=7054).

Feel free to follow us on social media:

• Work in Hjo – for insights into working life with us
• Hjo – to see everyday life in our charming town
• Hjo business – for those curious about entrepreneurship and development in the area

Welcome to Hjo – a place to thrive and grow!